The St. Mary's Associate Rector Search
Committee Members
April 2008- December 2008
Judy Veerman, Chair
Michael Burke, Rector
Matt Kam-Magruder
Karol Libby
Winnie Nowak
Niel Thomas
Tay Thomas
Deborah Toney (until September 2008)
January 2009- Present
Matt Kam-Magruder
Niel Thomas
Carolyn Long
Randall Buckendorf
Karol Libbey
Michael Burke, Rector
Sarah Stanley
Search Committee Activities
| Established Search Process with the Vestry. | April 2008 |
| Updated parish with a bulletin announcement. | April 2008 |
| Met with youth and children's ministers whose positions may be impacted by the search or hiring process. | April 2008 |
| Reviewed call process. Rector issues a call to, and hires Associate Rector with the input and counsel of the Search Committee. | April 2008 |
| Developed the "Job Description Summary" and "Essential Functions" list (for disability equal access.) | April 2008 |
| Announced formation of the Associate Rector Search Committee and its membership in the Monarch newsletter (May / June edition.) | May 2008 |
| Developed the cost figures and budget for the call process. | May 2008 |
| Listed position with Church Deployment Office. | May 2008 |
| Updated parish on search process in the Sunday bulletin. | May 2008 |
| Updated Vestry on search process. | May 12, 2008 |
| Prioritized "skill areas" for Church Deployment Office (CDO) forms and process. | May 2008 |
| Submitted CDO information to The Church Deployment Office through the Diocese of Alaska, as per procedures. | May 2008 |
| Updated Vestry on Search Process. | June 9, 2008 |
| Contacted potential candidates. | June 2008, July 2008 |
| Reviewed names and "matches" received from Church Deployment Office computer search. | August 2008 |
| Sent a second search request in to the CDO through the diocese. | August 2008 |
| Updated parish on search process in the Sunday bulletin. | August 2008 |
| Reviewed results of second CDO computer matching. | September 2008 |
| Written report, including a forecasted timeline, presented to the Vestry. | September 8, 2008 |
| Contacted potential candidates via e-mail, Facebook, e-lists, phone contacts, and USPS. | September 2008 |
| Budgetary implications reviewed with the Church Treasurer. | September 9, 2008 |
| Utilized existing networks through E4GR, seminaries, Consortium of Endowed Episcopal Parishes (CEEP), The Episcopal Network for Stewardship (TENS), and clergy and lay leadership networks. | September 2008 |
| Created pictorial profile, including person and position description. Hard copies mailed to potential candidates, and electronic Adobe pdf file posted on Godsview.org. | September 2008 |
| Premiered new Godsview.org website redesign, including search information and pictorial profile. | September 2008 |
| Made previous copies of The Monarch available online at Godsview.org for potential candidates. | September 2008 |
| Updated youth and children's ministers whose positions may be impacted by the search or hiring process. | September 2008 |
| Updated Diocesan Canon to the Ordinary on the search process. | September 2008 |
| Reviewed profiles of other churches involved in search processes for open clergy positions. | September 2008 |
| Scheduled parish forum Q&A during Adult Education Hour, 10:30-11:20 am, Sunday, September 28, 2008. Publicized with special bulletin insert and announcements at all services. | September 2008 |
Updated parish on search process in the Sunday bulletin, through hard copies in a folder in the narthex, and subsequently through the Godsview.org website links. |
September 2008 |
Solicited audio and video sermons, educational materials, and further documentation from those applying for the position. |
October 2008 |
| Reviewed materials from the Church Deployment Office on interviewing, discernment, and hiring. | October 2008 |
| Reviewed and scored materials received from applicants. | October 2008 |
| Consulted with search and employment advisor Lynn Curry from The Growth Company. | October 2008 |
| Developed list of twenty six interview questions and scoring criteria. | October 2008 |
| Interviewed candidates by phone. | November 2008 |
| Researched twenty eight references, including those listed by the candidates. | November 2008 |
| Presented reference check report to the search committee. | November 2008 |
| Narrowed the list of finalists. | November 2008 |
| Sent letters and made personal calls to candidates not selected as finalists | November 2008 |
| Invited top finalist to Anchorage. Arranged lodging and transportation | November 2008 |
| Created a Candidate’s Site Visit Design and protocol, | November 2008 |
| Contacted and updated the Diocesan Canon to the Ordinary | December 2008 |
| Implemented Candidate’s Site Visit Design. Solicited feedback and reflections from thirty-four members of the staff and parish who were involved in meetings and interviews with the candidate. | December 2008 |
| Updated the Vestry, December 8th meeting. | December 2008 |
| Presented an offer of a call to the candidate, and awaited the results of their own discernment process. | December 8-10, 2008 |
| Updated the parish via announcements at the 8, 9 and 11:30 services of the current status of the search process. | December 14, 2008. |
| Received, with sadness, the results of the candidate’s own discernment process, that they were not called to ministry in Alaska at this time. | December 11-15th, 2008. |
| Updated the Sr Warden, Search Committee, Vestry, Children’s Committee, Youth Committee, and Early Childhood Committees of these developments and the candidate’s decision | December 16, 2008. |
| After discussion and consultation, decided not to post the Search Committee update of December 15, 2008 on the website, but to disseminate to those on the parish e-mail list and in-house only. | December 16, 2008 |
| Updated the parish by e-mail, the bulletin, and Sunday announcements, of the results of the first round in the discernment and call process, and the necessity of starting a new round in our process in the beginning of January. Promoted the availability of the full report which is available in hard copy in the narthex. | December 16- 21st, 2008. |
| Publically thanked the Search Committee for the successful completion of their charge, and and discharged the Search Committee from further duties. Sought nominations of new members of the Search positions in the bulletin | January 4, 2009 and January 11, 2009 |
| Vestry appointed new search committee for 2009 Phase Two of the search. Search Committee names announced | January 12, 2009 |
| Parish updated at Annual Meeting; New Search Committee members announced and introduced to the parish. | January 25, 2009 |
| Previously prepared materials reviewed; New set of CDO forms prepared and filed. Search resumes. | February 2009 |
Search Committee Proposed Timeline
| September 7, 2008 | Pictorial profile posted on the St. Mary's Godsview.org website, candidates are contacted via e-mail, and pictorial profiles are mailed via USPS. |
| October 7, 2008 | 2 P.M., Cay's Room, Search Team meets to review resumes received thus far. Resumes will be accepted and reviewed on a rolling basis with the first priority given to those received by October 7th. |
| November, December 2008 | Parish input process; evaluations and potential interviews. Work of 2008 Search Committee celebrated and Committee discharged. |
| January, February 2009 | No hire made; New Search Comittee appointed by the Vestry January 2009 |
| March, April 2009 | Accept resumes, review applications, conduct interviews. |
| April - August, 2009 | Hold site visit; Hire upon finding the right candidate and match. |
Note: If the Search Committee identifies an ideal candidate early in the process, they may adjust this timeline to provide for the early calling of an Associate Rector for Family Ministries.